Annual Meeting of Members
March 19, 2023
Northumberland Trail Riders Association Notice of Annual Meeting of Members
NOTICE is hereby given that the Annual Meeting of the Members of Northumberland Trail Riders Association will be held at 180 Simpson Hill Road , Roseneath, Ontario on March 19, 2023 at the hour of 12:00 noon , to:
(A) Receive the agenda of the meeting;
(B) Receive the minutes of the previous annual meeting and any subsequent special meeting;
(C) Receive the financial statements of the Corporation for the fiscal period ended December 31, 2022;
(D) Receive the report of the auditor or person who has been appointed to conduct a review engagement, if any;
(E) Appoint the auditor or a person to conduct a review engagement, if any, for the coming year;
(F) Elect directors;
(G) Confirm and approve the directors’ resolution dated February 7, 2023, repealing the current By-law No. 1 passed on March 5, 2017;
(H) Confirm and approve the directors’ resolution dated February 7, 2023 to enact a new By-law No. 1;
(I) Ratify all acts, by-laws and proceedings of the directors and officers since the last members’ meeting, and
(J) Transact such further business as may properly be brought before the meeting or any adjournment thereof.
Notice of Special Meeting of Members
Association will be held at the same place and date and time above stated:
NOTICE that a Special Meeting of the Members of Northumberland Trail Riders
(k) By special resolution, to confirm and approve the directors’ resolution passed by the Board of Directors approving the Articles of Amendment dated February 7, 2023 with respect to amendments to the Letters Patent of the Corporation;
By special resolution, to empower the Directors to determine, by resolution of the Directors, the number of directors from time to time to be elected at the annual meeting of members; and
(m) By extraordinary resolution, to dispense with the appointment of an auditor or a person to conduct a review engagement of the corporation.
BY ORDER OF THE BOARD OF DIRECTORS
Secretary – Martin De Graaff
Copies of the financial statements of the corporation for the fiscal period ended December 31, 2022
may be obtained by requesting them from the Secretary at firstname.lastname@example.org. Copies of the Articles of Amendment and of By-law No. 1 may be obtained by requesting them from the Secretary.
If you cannot attend the meeting, you may appoint another person to be your Proxy and contact the Secretary to request a Proxy form. Make sure that the person you appoint agrees and will attend the meeting.
If you wish to nominate a person for the position of director, a Nomination form may be obtained from the Secretary.
1. A special resolution must be passed by at least two-thirds of the votes cast at a special meeting of the members duly called for the purpose of considering the resolution.
2. An extraordinary resolution must be passed by at least 80 per cent of the votes cast at a special meeting of the members duly called for the purpose of considering the resolution.
3. The Articles of Amendment and new By-law No. 1 are required to bring the corporation’s constitution into compliance with the new Ontario Not-for-Profit Corporations Act, 2010